Digital Hygiene for Organisations

Like your body, digital devices need to be taken care of to ensure they continue to run at their most optimal level. Our guide outlines what you need to know to keep your organisation and data safe.

Recent large-scale data breaches, including the 2025 exposure of billions of login credentials, highlight the ongoing risks posed by compromised passwords. Despite improvements in some areas, passwords remain a significant vulnerability for businesses of all sizes.

Password security remains low-hanging fruit for cybercriminals, largely due to a lack of enforced policies. This ongoing issue leaves organisations exposed to data breaches and other significant threats. To combat this, companies must implement robust hygiene standards and integrate security awareness into their everyday cybersecurity strategies.

What is the theory behind Digital Hygiene?

The analogy of a “strong password” being the “wear sunscreen” of the online world is used by many – everyone recognises its importance but only a few consistently adhere to it.

Digital hygiene provides a solution to this problem by enabling users to establish a protective environment for their data and devices safe, organised and secured, through specific practices and steps that can easily be followed. By incorporating these practices into their routines, users, and the organisation forms a strong barrier to safeguards against data being stolen, corrupted or deteriorated in case of malware, phishing, data corruption and other types of functionality breaches.

In essence, digital hygiene acts as a shield, keeping users safe in the digital landscape. More specifically, digital hygiene ensures that company passwords are unique, hard to guess and extremely difficult to crack.

Different forms of attacks includes: 

• brute force attacks, where attackers relentlessly try different combinations until the password is guessed correctly 
• phishing attacks, where malicious actors impersonate legitimate companies to trick users into revealing sensitive data or login credentials 
• credential stuffing involves exploiting credentials obtained from a data breach to gain unauthorised access to devices or accounts 

Why is Password Hygiene so important?

The importance of a secure password has sparked intense discussion across various industries. It comes as no surprise that organisations have fallen subject of cyberattacks in cases when employees utilise personal passwords for their company account logins.

In situations of credential stuffing, the attacker usually exploits previously leaked credentials from a separate breach in order to get access to the employee’s accounts. Passwords serve as the cornerstone of a company’s defence against cybercrimes.

While strong passwords remain essential, the industry has increasingly adopted passkeys – a more secure and user-friendly alternative that replaces passwords with cryptographic credentials. Where possible, organisations should begin enabling passkey support alongside traditional password measures.

How does a safe or strong password protect your business?

Passwords are the first point of point to one’s information. Consequently, implementing robust safety mechanisms should be considered one of the fundamental ways to protect your business. By proactively taking preventive measures to ensure secure passwords within an organisation, not only can the risks of cyber incidents be reduced, but it can also increase considerable cost savings by minimising the resources needed in incident response procedures.

Humans – often the weakest link

What has been recently acknowledged is that cybercriminals have shifted their focus from targeting software and hardware tools to focussing on exploiting humans as the weakest link and most vulnerable point in data breaches.

It has been proven that in the absence of oversight or strict company policies, individuals often exhibit risky password practices, such as:

• reusing same passwords across multiple platforms 
• changing only a few characters from previously used passwords 
• relying on familiar and easy to remember ones, or even 
• having them written down or saved in an Excel spreadsheet 

All of which pose significant and multiple security risks.

Strengthening password practices to protect your business

Businesses should consider incentivising password protection as an essential part of their cyber security strategies. By doing so, all safety concerns would be addressed by ensuring employees do not use weak or easy to guess passwords. By implementing effective password mechanisms, organisations would be able to provide user-friendly access to information and accounts, offer a safe space for employees to work in, and keep corporate and personal information well-protected.

Ways to avoid password-related incidents

Establishing a foundation for password hygiene starts with drafting a comprehensive company policy which specifically addresses this issue. The main idea behind a policy is to define standards for password length, complexity, storage and management.

The next vital step is to equip employees with the essential knowledge and training needed to effectively implement the password policy in their daily practices. Ensuring they have a thorough understanding of the policy and its practical applications is essential to its success.

To assist companies and employees in adopting better password habits, there are several steps to be followed:

4 steps towards a better password safety

• Use strong passwords or passphrases: While it may be easier for employees to choose a password based on personal information such as birthdays, or family members’ names, such choices are much more susceptible to being cracked by malicious software. For this reason, when creating a password, it is advisable to use combination of words, symbols, lower and uppercase letters, or passphrases. In light of the prevalence of data breaches, it is also crucial to avoid reusing password on business accounts and update them on a regular basis.
• Password manager: Implementing a password manager provides for a secure and convenient solution for recording and managing an organisation’s passwords in one centralised place. This valuable tool prevents employees who may have a poor cyber hygiene from unintentionally leaking data. Not only this but it also serves an efficient means of disabling access for former employees without having to carry out an overall password reset for the company.
• Multi-factor authentication (MFA): The MFA boosts security by necessitating users to identify themselves with more than a username and a password. With MFA, users are required to provide an additional authentication code each time they log into a platform. This code is changed at regular intervals, usually every 30 seconds, in order to verify the account’s legitimacy. By adopting an MFA, together with a robust password, the chances of being hacked can be greatly minimised. Embracing a layered security approach adds an extra level of protection, making it more challenging for unauthorised individuals to gain access to user accounts.
• Develop a zero-trust approach: With a zero-trust approach, there is an assumption that every user of a device could potentially be compromised. Therefore, every person or device has to be verified prior to accessing the network. By employing a zero-trust architecture, movement within the network is restricted through segmentation.

In the event where a cybercriminal manages to gain access through an unauthorised access point, the continuous verification enforced by the zero-trust model would prevent the potential hacker from navigating further through the network. This is because network segmentation plays a crucial role helps in reducing the amount of damage that could arise from a possible attack.

Image credits

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